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New and Emerging Specs & Standards (May 2024)

New and Emerging Specs & Standards (May 2024)

May 2024

ISO/TR 8344:2024 Information and documentation — Issues and considerations for managing records in structured data environments
Technical Committee: ISO/TC 46/SC 11
“With the digital transformation of government, business, and society, records are increasingly being created in structured data formats in databases, or in business systems that are underpinned by databases. Whilst this has been occurring for several decades, there has been an increase in the volume of data created, stored and analysed with widespread use of sensors and a focus on data driven decision-making. Data structures are also changing, developing from the well-known relational database into new forms which include distributed data systems that are not controlled by a single organization and which may exist across jurisdictions. There is also a significant number of legacy databases that have been decommissioned from active use, but which require ongoing management. These changes mean that evidence and memory of government, business and society are increasingly represented in structured data formats. This raises issues if structured data is to be trusted as an authoritative source of information, or record, that meets business, legal, and regulatory requirements. As the basis for decision making and operations, structured data becomes the evidence that is subject to e-discovery requirements. If not properly managed, the business, legal, evidential, and information value of structured data can diminish and adversely impact the organization’s productivity, compliance, trustworthiness, transparency, accountability and reputation. […] This document provides a landscape review of records management in structured data environments, and identifies issues and considerations for managing records in these environments. The primary audiences for this document are data policy makers, systems designers, business system owners, data management professionals, database professionals, and the records management professionals working together to ensure the application of appropriate records management approaches, processes, controls and systems in structured data environments.”

ISO/IEC TS 8200:2024 Information technology — Artificial intelligence — Controllability of automated artificial intelligence systems
Technical Committee: ISO/IEC JTC 1/SC 42
“This document specifies a basic framework with principles, characteristics and approaches for the realization and enhancement for automated artificial intelligence (AI) systems’ controllability. The following areas are covered: state observability and state transition; control transfer process and cost; reaction to uncertainty during control transfer; verification and validation approaches. This document is applicable to all types of organizations (e.g. commercial enterprises, government agencies, not-for-profit organizations) developing and using AI systems during their whole life cycle.”

ISO/IEC 5212:2024 Information technology — Data usage — Guidance for data usage
Technical Committee: ISO/IEC JTC 1/SC 32
“The purpose of this document is to provide terminology and use cases in order to support organizations during the decision-making processes that occur throughout the use, sharing and exchange of data. Given the breadth of data use, exchange and sharing activities, these use cases are presented with a description of the data usage activity including an overview of the data project, objectives, relevant entities involved, and the processes and interventions used in each case. The use cases are structured to assist users in identifying the decision-making processes within data related activities, irrespective of the business or industry sector context. These use cases can provide users with guidance in considering where control measures can be applied to manage risks within the data process, the data lifecycle or the data environment.

This document can be used in the development of other International Standards and in support of communications among diverse stakeholders and other interested parties. ISO/IEC 5207 was developed in collaboration with ISO/IEC 5212. Users of this document can refer to ISO/IEC 5212 for additional guidance for the decision-making process for the use, sharing and exchange of data.”

Group Note: Vision for W3C
“The W3C Advisory Board has published a Group Note of Vision for W3C. The document articulates W3C’s mission, what W3C is, what it does and why that matters, and the values and principles by which it operates and makes decisions. This version is the first public Note published by Advisory Board consensus, developed with the community, as a first step towards creating a W3C-endorsed W3C-wide Vision for the organization, to be ultimately published as a W3C Statement.”

New Issue of ITAL Available [ALA Core]
The March 2024 issue of Information Technology and Libraries (ITAL) was published on Monday, March 18. A broad selection of peer-reviewed articles in the areas of library automation, knowledge acquisition, inequities of access, computational citation analysis, knowledge graphs for digital heritage collections, and information visualization, as well as a contributed column on cost-effective collection analysis.

Preservation Week Free Webinar on Building Better Models for Preservation [ALA Core]
“Celebrate “Preserving Identities” during Preservation Week 2024, April 28 – May 4, with three free webinars, the third of which is “Building Better Models: Responding to Community Needs for Preserving Cultural Heritage Materials” on Thursday, May 2 from 1-2pm CT. In this panel, three speakers will discuss their experiences preserving cultural heritage material in their communities when they saw a need that was not being met. The panelists are engaged in building better models for preservation, responding to the ways that existing standards and best practices create barriers for their communities and promote extractive practices. Their work highlights the importance of meaningful relationships for rethinking preservation work in ways that address community needs. The panel will further address the overarching issues of the lack of diversity among preservation professionals and lack of representation in the archives field.”